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Scanning & Document Management Service

Smales Secure Storage will help your company achieve the best document management process for your business. We are proud of our efficient, trustworthy and cost-effective service. Your records and documents will be safely looked after whilst in our care. Our staff are police checked and our vehicles maintained. Confidential shredding with a certificate of destruction can also be arranged.

The scanners use the latest technology to scan to a variety of formats (including TIFF and PDF) and sizes (from book scanning to large documents). Using OCR (Optical Character Recognition) we can make your scanned documents searchable and so easily accessible. We can index files precisely to your company’s specification.

If you need a whole Document Management System but without the commitment of a contract or large up-front fees, we offer the option to store in our secure archive, but with “open box storage” and live files. You can thereby request scan on demand. From the comfort of your office recall a box using our retrieval service, but receive the required file same day by email. A paperless office is only a call away!

  • Independent family-run company with over 17 years experience
  • Affordable off-site document storage and scanning
  • Conformance with GDPR
  • Compliance with your Regulators
  • Maximise current office space
  • Courier service covering Newcastle to Edinburgh
  • Smales Secure Storage is certified in Quality Management ISO 9001:2015

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